Traineeship for Communications and Events Coordination

Job description

Are you passionate about communications? Have you experience of organising events in a professional or voluntary capacity? Are you a highly organised person with an eye for detail? Have you strong IT skills and some knowledge of website development and social media? Are you interested in working in the area of democracy-support?

The European Endowment for Democracy (EED) wants to hear from you!

We are looking for a motivated and proactive young professional to join our Communications Team in Brussels for a 12-month traineeship, starting on 1 October 2020.

This is an exciting opportunity that will suit a graduate with some communications and event experience gained either post or during studies or a graduate with strong organisational skills, who is keen to work within the democracy field.


Main Tasks:
• Reporting to the Communications Manager, the Communications & Events Coordination Trainee will work with EED colleagues to organise multiple events in Brussels, both physical events and online, as well as potentially to organise events in other jurisdictions where EED operates;
• Assist in the development of an overall event plan and in event concepts and agendas and draft event reports;
• Cooperate with EED partners for the organisation of events, including co-run events and events that involve multiple partners;
• Manage travel and accommodation bookings, invitation lists, and the organisation of all other event logistics;
• Maintain EED online events calendar and mailing list;
• Promote events as appropriate, including via social media;
• Ensure evaluation of all events;
• Assist in the ongoing development of the EED website and EED’s social media strategy;
• Responsible for managing EED’s photo archive;
• Provide other support as required to the EED Communications Team.

Requirements

The successful candidate will meet the following criteria:

  • Degree in European or international affairs, sociology, economics, communications or equivalent;
  • Native or native-standard English, both spoken and written;
  • Previous experience in communications-related roles, particularly those with an event-focused component.
  • Familiarity with working with Content Management Systems (CMS) for website management and with MailChimp;
  • Excellent writing skills with proven ability to produce clear easy to read reports;
  • Highly efficient and organised;
  • Self-motivated with ability to work on own initiative;
  • Some knowledge of democracy support issues and the political context of the EU neighbourhood would be an asset;
  • Fluency in another language relevant to EED’s work is a distinct advantage including Arabic, Russian, Turkish, French, Serbo-Croat etc.

Background

The European Endowment for Democracy (EED) is a grant-giving organisation based in Brussels.

EED’s goal is to provide flexible support to democracy activists, complementing other EU and member state democracy support programmes. EED provides context-based, demand driven support based on a principle of fostering democracy and facilitating initiatives of local actors. Its geographic mandate covers the European neighbourhood and beyond.

Events are core to EED activities. It is through events that EED seeks to create synergies, promote its work and results and those of its grantees and to provide a platform for enhanced visibility. EED organises around 25 events per year (online and offline) and engages with the wider democracy support community for several other events, providing EED grantee participants and organising individual panels and side events.


How to apply?

Should you be interested in a position and meet the criteria, please submit:

  • · CV (Europass format ONLY)
  • · Cover letter outlining how your experience is relevant to the role
  • · Contact details for two referees.

Any incomplete applications will not be assessed.

All short-listed applicants will be required to complete a written test as part of the application process.

In line with the professional immersion agreement provisions, the maximum age of applicants shall be 30 years old.

The application deadline is 15 August 2020

Start date: 1 October 2020, duration: one year

For practical reasons, citizenship of an EU Member State or residency in the European Union is a requirement.

Unfortunately, we cannot respond to every application, therefore only short-listed candidates will be contacted for an interview. All applications will however be kept on file and candidates will be contacted if a suitable opportunity arises in the future. The information provided in the applications is subject to EU legislation on protection of personal data and confidentiality of information.


Terms and Salary

Preferred contractual relations with the trainees is a Convention d'immersion professionnelle (a professional immersion agreement under Belgian Law). The expected level of monthly remuneration is around €1,450 net per month for the duration of one year.